How do I turn on email autoresponder on my account?

We strongly advise all users to turn on their email vacation responder in their accounts especially if they are out of office for a vacation leave. This is to ensure that all mail correspondences are directed to the right people on user's absence.


Setting up vacation responder is fairly straightforward. Please follow the simple steps below:

  1. Open
  2. In the top-right, click the gear Settings.
  3. Select Settings.
  4. Scroll down to the Vacation responder section (stay in the "General" tab).
  5. Select Vacation responder on.
  6. Fill in the date range, subject, and message.
  7. You can limit who can see your vacation response:
    • Check the box next to Only send a response to people in my Contacts if you don't want everyone who emails you to know that you're away from your mail.
    • If you use Google Apps, you'll also see an option to only send a response to people in your domain. If you check both of these boxes, only people who are in your contacts and your domain will receive the automatic response.
  8. Click Save Changes at the bottom of the page.


You can also setup vacation responder through your iOS or Android device. To do this, you need to install Gmail app on your device first. Once Gmail app is installed, follow the steps below:

For iOS Devices:

  1. Open the Gmail app.
  2. Touch the menu Menu.
  3. Touch the gear Settings.
  4. Switch Vacation Responder from OFF to ON.
  5. Choose start and end dates.
  6. Fill in the subject and message.
  7. Fill in the subject and message.

For Android Devices:

  1. Open the Gmail app.
  2. Touch the menu Menu.
  3. Touch Settings.
  4. Choose your account.
  5. Touch Vacation responder.
  6. Fill in the date range, subject, and message.
  7. Switch OFF to ON at the top.
  8. Touch Done.

Take note, your vacation responder settings are synced with the desktop version of Gmail.


Turn off or edit your vacation responder

While the vacation responder is on, you'll see a banner across the top of your Gmail that shows the subject of your vacation response. Click the End now link in the banner to turn off the vacation responder, or click Vacation Settings to edit your response.


When is my reply sent?

Your vacation responder starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.

In general, your reply is only sent once to people who email you. However, if the same person contacts you again after four days and your vacation responder is still on, Gmail will send another vacation response to remind the person that you're away from your email. Your vacation response will start over each time you edit it, so if someone receives your initial vacation response, and then emails you again after you've edited the subject or body of the message, he or she will receive the edited response.

Messages classified as spam and messages addressed to a mailing list you subscribe to will not receive a vacation response.

Last update:
2015-05-14 09:41
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